- 1. Definitions
- 2. Acceptance of Terms
- 3. Eligibility & Age Requirements
- 4. Health & Medical Declaration
- 5. Entry Validity
- 6. Medals & Fulfilment
- 7. Refund Policy
- 8. Deferrals & Transfers
- 9. Withdrawal
- 10. Event Cancellation / Postponement
- 11. Virtual Event Limitations
- 12. Live Event Participant Requirements
- 13. Race Director Authority
- 14. Liability & Indemnity
- 15. Communications & Mailing List
- 16. Charity Events
- 17. Photography & Media
- 18. Environmental Contributions
- 19. Binding Humour ClausesQueries
- 20. Queries
- 21. Revision History
- Definitions
“Event” means any live race, virtual race, challenge, or organised activity operated by Rasselbock
Running.
“Entrant” means the individual registered to participate.
“Organiser” means Rasselbock Running and the Race Director (Eric Keeler). - Acceptance of Terms
By completing an entry for any Event, you confirm that you have read, understood, and accepted
these Terms & Conditions.
For entrants under 18 years of age, a parent or legal guardian must complete the entry process and
accepts these Terms on behalf of the Entrant.
The parent/guardian confirms the Entrant is capable of completing the agreed distance and that they have contacted the Organiser prior to sign-up to agree on the maximum permitted distance. - Eligibility & Age Requirements
– Under 12 years: Not permitted to participate in live events.
– 12–13 years: Maximum distance 5,000 metres.
– 14–15 years: Maximum distance 6,000 metres.
– 16 years: Maximum distance 10,000 metres.
– 17 years: Maximum distance 25,000 metres.
– 18–19 years: Maximum distance 45,000 metres.
Rasselbock Marathon entrants must be 18 years or older on race day.
Rasselbock Half Marathon entrants must be 17 years or older on race day.
All other participants must be 18 or older unless prior permission has been granted. - Health & Medical Declaration
You declare that you are physically fit and capable of completing the Event.
You confirm you are not aware of any medical condition or impairment that would prevent
participation.
You confirm that participation will not adversely affect your health.
Participants must complete emergency and medical details on the reverse of their bib before starting.
You agree that any changes in your health that are in relation to the event you signed up for will be communicated to us in writing before the event takes place.
Medical conditions disclosed may be shared with the medical team for safety purposes. - Entry Validity
Entries are personal and valid only for the named Entrant.
Entries are not transferable to another person or animal except where transfer is permitted under
Section 8.
Entry fees are for participation only and do not guarantee a medal unless explicitly stated. - Medals & Fulfilment
Not all Events include a physical medal. This will be stated on the Event page.
Virtual medals require a completed entry, payment before the closing date, and submission of the minimum required distance.
Medals may be presented at completion (live) or posted upon completion or at the event’s end date
(virtual).
As of 2024, medals are dispatched upon Event completion and not on a fixed weekday.
Once dispatched, delivery timing is outside our control.
If a medal has not arrived within 3 weeks (UK) or 5 weeks (international), contact us fora
replacement review.
International participants are responsible for all customs charges and taxes. - Refund Policy
All Events: Refunds permitted within 14 days of booking only. - Deferrals & Transfers
Standard events: One deferral permitted up to 10 days before the event date. No fee applies.
Standard event name transfers are permitted once only and must be completed via official portal up to 5 days before Event.
Marathon & Half Marathon: One deferral permitted up to 21 days before the event date. No fee applies.
Marathon & Half Marathon name transfers are permitted once only and must be completed via the official portal up to 14 days before Event.
Distance transfers allowed between Marathon and Half (upgrade pay difference; downgrade no
refund).
Backyard Ultra: No deferrals. Name changes may be permitted if Event is sold out. We can help facilitate a sale by putting you in touch with someone on the waitlist. Sales and transfers must be completed 28 days before the event, unless stated differently on the event page. - Withdrawal
If you withdraw for any reason, entry fees are non-refundable.
Transfer to another Event may be offered at the organiser discretion. - Event Cancellation / Postponement
If an Event is cancelled, postponed, or delayed due to circumstances beyond our control (including
authority advice, emergency services advice, severe weather, or public health restrictions), entries
will be carried forward to a new date, next running, or suitable alternative.
No refunds will be issued in these circumstances.
Deferals and name transfers remain the same. - Virtual Event Limitations
No tracking is provided for virtual Events.
No aid stations, volunteers, marshals, or medical personnel are provided.
Participants are solely responsible for their safety and well-being. - Live Event Participant Requirements
Register and collect the bib before the runner briefing (held 10 minutes before start).
Read the pre-race email sent one week before the event.
Wear the bib visibly at all times.
Inform a marshal when finishing.
Inform staff if retiring.
Inform staff before leaving the site.
Stay on the marked route.
Give way to members of the public.
Do not litter (bins and recycling provided).
Follow the instructions of staff, volunteers, and marshals. - Race Director Authority
The Race Director has full and final authority over all aspects of the Event.
Decisions are final in matters relating to participation, safety, and results. - Liability & Indemnity
Participation is at your own risk.
You accept full responsibility for your safety and the safety of others.
You release the Organiser, sponsors, volunteers, and employees from claims connected to
participation.
You indemnify the Organiser against claims arising from your actions.
Nothing excludes liability for death or personal injury caused by negligence. - Communications & Mailing List
By entering and providing your email address, you will be added to the mailing list.
If previously unsubscribed, you may be re-subscribed upon entering a new Event.
You may unsubscribe at any time.
Unsubscribing halts ALL email communication, including event-specific emails.
Live Event participants must remain signed up for communications. - Charity Events
For charity Events, your email address may be shared with the relevant charity for event-related communication. - Photography & Media
By entering, you consent to photography and filming for promotional and advertising purposes.
To opt out, email eric@rasselbock.co.uk. - Environmental Contributions
When we refer to planting trees, this means financial contributions to Ecologi to plant trees on our
behalf.
As of 30/11/2023, we are reducing work with Ecologi and pivoting to ocean-bound plastic initiatives. - Binding Humour Clauses
The Race Director may disqualify you if you have a better beard than him.
The Race Director may deduct one lap for each time you ask ‘Am I winning?’. - Queries
For any questions relating to these Terms, email eric@rasselbock.co.uk. - Revision History
22/02/2026 – Wording updated; links and dates updated.
25/07/2024 – Updated Marathon/Half deferral & transfer policies.
03/08/2023 – Added Marathon/Half specifics.
14/06/2022 – Added 14-day Backyard Ultra refund period.
13/11/2021 – Clarified COVID registration procedures.